Conference & Event Services

Think of cmcglobal as the ultimate “One Resource” for all conference, trade show, and special event needs. Drawing from the expertise of highly-skilled professionals, we provide the majority of our services in-house, while managing numerous contractors necessary to the success of the conference. All contractor costs are transparent and passed through as actual expense without mark-up. We provide full service conference management, including but not limited to...

-Research hotel / city availability and history

-Arrange hotels to hold space on first option

-Analyze attendance history for budget projections

-Prepare break-even revenue/expense budget

-Prepare feasible options as a host site for annual conference

-Conduct site inspections of prospective hotel(s) and negotiate to determine which hotel is best suited for upcoming conferences

-Negotiate favorable terms / conditions in hotel agreements in order to minimize financial exposure to association

-Align hotel contract dates in best interest of association

 

-Develop Registration Database and subsequent forms / applications

-Develop Presenter database and manage Presenter Information

-Facilitate design and implementation of online Presenter Proposal form

-Process all registration forms and fees

-Manipulate registration and presenter data in order to produce: Name Badges, Registration Receipts, Certificates of Attendance, Registration and Presenter Confirmations, Presenter Certificates, Presenter Packets

-Develop and produce periodic reports

-Supply on-site registration staff

-Order, store and deliver conference materials

-Convention Announcement Booklet

-Conference app set-up and management

-Mailings (electronic or hard copies) of appropriate documents and information

-Directional signage production

-On-Site Registration Form / processing

-Award Management

-Volunteer Management

-Marketing / Newsletters

-Conference Website

-Conference Evaluations

-Hotel logistics / Audio Visual support

-Group Dinner Management

-Menu / Pricing assistance

-Overall Budget Management

-Establish formal contract with proposed speakers based on information provided by client

-Once agreement is reached, cmcglobal to facilitate speaker details to include:

-Acting as a “call receiver” for speaker agents/speakers

-Receiving and processing of speaker abstracts

-Acting as a liaison between speaker agents/speakers and client (or designated contractor) for meeting set-ups and audio visual needs

-Scheduling air/ground transportation and hotel rooms for speakers as needed

-Elaborate event productions

-Custom Entertainment Experiences

-Spouse/Guest Programming

-Team Building Activities

-Customer Racing Experiences (IndyCar, NASCAR, and more….)

-Service Projects

-Golf Outings

-Sporting Clays Outings 

-Ride and Drives

-Product Launches

-Road Course Management

-Incentive Trips